Month: February 2018

How to Save Money on Corporate Travel Expenditure

corporate travel expenditure - World Map

Traveling can be a huge, repetitive expense especially for a company. However, it is also something that most corporate entities can’t do without. As the a founder of task management application Task Pigeon, minimizing costs/expenditure is something I give a lot of thought to.

And just because traveling is a necessity doesn’t mean that it has to drain your resources! There are a few tips you can follow in order to minimize your expenditure on corporate traveling. These include:

Create a Fair but Clear Travel Policy

Corporate travel policy - train stationIf you are sending your employees to a different city, it might help if you have a clear travel policy. This doesn’t mean that you have to be frugal: you only need to set clear travel expectations.

For instance, make it clear what kind of hotels they can stay in. Is it up to them to choose whether to stay in a five star or a four star hotel? Give them direction on what the company can afford; it will help you save money.

Another avenue for saving money is clearing the air on what kind of flights they can book. Can they fly business class, or can the company only afford an economy class flight? Being open and having a clear travel policy can go a long way in minimizing travel expenditure.

Designate Preferred Vendors

Most vendors reward loyalty and you can capitalize on this to help cut on traveling costs. The first step is to create a list of designated hotels and airlines, and to make sure you use only their services. This is beneficial in two ways.

For one thing, working with specific companies makes it fairly easy to predict how much they charge for their rooms or flights. This can help you plan your budget better.

Secondly, remaining loyal to given vendors makes it easy for them to give you discounts. This is especially true if you are a large company, as you can ask for corporate discounts. Over time, you will end up saving a considerable amount of money.

Fly on Cheaper Days

Flight costs vary depending on demand. Mondays and Fridays are typically the most expensive days as people fly in and out of cities for work.

Armed with this knowledge, you can cut costs by flying your staff on the less busy days of the week. If a meeting can be held either on Monday or Tuesday, opt for Tuesday when the flight costs are far much cheaper.

Fly in and Out in a Day

Staying at a hotel costs money, so you should avoid having your staff stay overnight when away on an assignment. A little more planning is all you need to ensure that they don’t spend a night in a hotel.

You can start by scheduling most of their meetings in the morning hours. They might have to make it to the airport rather early, but there is no reason why they shouldn’t be on a flight back home in the afternoon.

Having your employees fly in and out saves you money you would have otherwise spent on their accommodation. You also don’t have to cater for their meals and this will also save you some money.

Set a Daily Budget for Food/ Travel

This is very much like the earlier point on having a clear travel policy. You need to set clear boundaries of how much your employees can spend when traveling.

It is important that your budget be fair and reasonable. You don’t want your employees to be always anxious about how they will meet their basic needs when they are travel ling for work.

In order to minimize corporate travel expenditure, try as much as possible to cut out any extravagant spending. Only provide those things that are necessary for your employees to carry out their jobs comfortably.

Because of how the expenses of traveling tend to add up, you may be tempted to take drastic measures to reduce them. Sometimes, those drastic measures can do your company more harm than good.

You would be better off implementing small effective changes a little at a time. Start by setting a clear travel policy so that your employees know how much of the company money they are expected to spend.

Secondly, always use the services of particular vendors. The predictability and discounts you get can help you save loads of money.

Also, fly your employees on the cheaper days in order to spend less on transport. Arrange meetings in a way that makes it possible for employees to fly in and out on the same day to cut on the cost of accommodation. Finally, create a clear budget of how much your employees can spend when traveling.

All of these may seem like rather simple tips, but they do deliver the results you want. Be sure to try them.

Why Airline Food Tastes Horrible

There are various reasons why we would want to travel by airplane and even though we prefer it most people usually hate the travel part. That is because of issues like going to the airport, going through security checks, sitting on the airline’s tiny chairs and eating airline food.

In terms of the taste of airline food, a number of people often consider it horrible. And that is largely true and there are a number of reasons usually given for that and they include:

Scientific Reasons

Our taste buds have been shown to be killed by the cabin’s low air pressure. The low humidity in the cabin tends to dry out the nasal passages and for us to be able to smell we need the dispersing nasal mucus.

When the sense of smell is suppressed definitely the true taste of food is missed even if the food is best-prepared, the food would still taste flavorless.

Surprisingly from the study that was conducted in 2010 and commissioned by airline Lufthansa, only the salty and sweet senses are affected. Other senses of bitter, sour and spicy tastes remain largely unaffected. That is why the airline food is often saltier and highly spiced.

Apart from the flight cabin dry air, also the loud noises associated with aircraft also tend to suppress sweet foods taste. Your ears just like your mouth and nose influence the taste of food.

Logistical Reasons

It is not easy to be able to prepare and serve flavorsome food to a number of people when they are all up there with the clouds. All meals are prepared on the ground because of safety standards of food. The food would then be packed and refrigerated to be able to last until distribution.

When on-board, the packed food will have to be reheated in conditions that are not ideal using convection ovens for safety reasons. Open flames and microwaves used in our homes are not allowed.

Apart from the manner the food is prepared; the airline staff has then within a short amount of time to be able to serve very many people, potentially hundreds. They try to serve faster to minimize the chances of airline food getting cold and drying out.

Definitely the type of food that the staff can serve is affected.


The result margins for profit for airlines are usually low and for that reason the airlines have
to try when the situation allows by minimizing their operational costs. There are cost pressures as the cost of the fuel airlines use and also to be able to buy and maintain planes is expensive.

The food sector would therefore provide a welcomed opportunity to save some much needed cash. Food is generally bought and cooked in bulk and therefore the reason why you will find common staple foods like curries and stews.


Travelers tend to be different and some are susceptible to food allergies. Travelers maybe allergic to nuts, vegetables and gluten among others. Because of this, the complexity of serving airline foods becomes even more difficult and some foods may be left out.

In conclusion, a number of airlines have been actively engaging and trying to find ways to improve the taste of airline food. Some airlines are considering fifth sense or umami-rich menu, foods with strong natural flavors, while some are considering changing their light and plastic cutlery, and serving
product that is gluten free among other possible ways.